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Payroll

Payroll records and payroll tax filing support

Payroll affects cash flow, tax deposits, bookkeeping, and year-end reporting. Paychecks and payroll tax deposits run through a payroll provider, which also files Forms 941, 940, W-2, and W-3; GHL works with payroll providers and can get you set up with one. GHL records each payroll in the books and ties it to the business tax return, so the numbers match.

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How payroll runs with GHL
  1. GHL reviews your payroll setup.
  2. GHL records each payroll in the books.
  3. GHL reconciles the provider’s quarterly filings to the books.
  4. GHL reconciles the year-end forms to the books.
The Service

Who it’s for, and what GHL handles

Who this is for

  • Business owners paying employees or owner wages
  • S corporation owners who pay themselves wages and plan their taxes around it
  • Teams whose payroll provider files the W-2, W-3, 941, and 940 and who want them reconciled to the books
  • Clients who want payroll activity reflected cleanly in the books

Included in this work

  • Payroll record review and coordination
  • Payroll tax filings reconciled to the books
  • Forms 941, 940, W-2, and W-3, filed by the payroll provider, reconciled to the books
  • Each payroll recorded in the monthly books
  • Owner compensation context for tax planning
Scope And Fees

How fees are set

The scope is reviewed before work begins, and the fee follows from it. For payroll, the fee depends on things like:

  • How many people are paid, and how often
  • How many states are involved
  • Contractors and year-end forms
  • Benefits, deductions or garnishments to track

The agreed scope and fees are written in the Engagement Letter before work begins.

Records To Gather

What to gather

This list helps you get ready for the first conversation with GHL.

  • Current payroll reports and filing history
  • Employee and contractor payment summaries
  • Payroll tax notices, if any
  • Entity and owner compensation details
View the complete payroll records checklist
Common Questions

Payroll FAQs

Does GHL run payroll or make the tax deposits?

No. Paychecks and payroll tax deposits run through a payroll provider, which also files the payroll tax forms. GHL works with payroll providers and can get you set up with one, then records each payroll in the books and reconciles the deposits and filings to the books.

Does payroll support include tax filings?

The payroll provider files Forms 941, 940, W-2, and W-3. GHL reconciles those filings to the books, so the wages and taxes they report match what was recorded.

Does payroll go into the books?

Yes. Each payroll is recorded in the books, so wages, tax deposits, owner pay, and year-end forms all agree.

When should payroll be reviewed?

Payroll is best reviewed before quarter-end and year-end deadlines, especially when owner compensation, deposits, or entity changes are involved.

Next step

Ask about payroll

What happens after you ask

  1. Tell GHL what you need, and GHL will contact you about availability, scope and fees.
  2. GHL first invites you to the Secure Client Portal.
  3. You sign the Engagement Letter, with the agreed scope and fees, in the Secure Client Portal before work begins.
  4. Send documents through the Secure Client Portal. Never attach tax documents, account numbers or Social Security numbers to a web form or an email.
Ask about payrollMeet the team